ANNUAL GENERAL MEETING OF THE CHAMBER
18 April 2016
NOTICE ANNUAL GENERAL MEETING
Notice is hereby given that the ANNUAL GENERAL MEETING of Members of The Hong Kong General Chamber of Commerce (“the Chamber”) will be held in Room N101, at the Hong Kong Convention and Exhibition Centre, 1 Expo Drive, Wanchai, Hong Kong on:
TUESDAY, 10 MAY 2016 AT 6:00 PM
The Agenda for the Meeting will be:
1. To elect six General Committee members.
2. To consider and if thought fit pass the proposed resolution as Special Resolution.
3. To receive and adopt the Report of the General Committee and the Financial Statements of the Chamber for the year ended 31 December 2015.
4. To appoint Auditors and fix their remuneration.
5. To consider any further business or motion of which at least fourteen days’ notice must be given.
Dated 18 April 2016
By order of the General Committee Shirley Yuen CEO
Important Notes Note 1: Members are reminded that under Article 20 of the Chamber’s Articles of Association, and subject to Article 5, each Full Member is entitled to one vote. Only the authorised representative (i.e. Primary Company Representative) shall have the right to vote. Such authorised representative may be required to provide proof of identity.
Note 2: Pursuant to Article 21A, a Member entitled to attend and vote at the above Meeting is entitled to appoint a proxy to attend and to vote instead of him or her. A proxy need not be a member of the Chamber. A Member wishing to vote by proxy should appoint one and only one proxy. Multiple proxies risk being invalidated in their entirety.
Note 3: To be valid, completed Proxy Form must be deposited to the address shown on the enclosed Proxy Form not later than 6:00 p.m. on Monday, 9 May 2016.
THE HONG KONG GENERAL CHAMBER OF COMMERCE ANNUAL GENERAL MEETING
AGENDA ITEM 1: TO ELECT SIX GENERAL COMMITTEE MEMBERS
1. The following six members of the General Committee retire in accordance with Articles 25(a) and 25(b):
Agnes Sui Kuen Chan Ernst & Young Oscar Vee Tsung Chow Chevalier International Holdings Ltd Fu Yuning China Resources (Holdings) Co Ltd Allen Fung Sun Hung Kai Properties Ltd Aron H Harilela Hari Harilela Ltd Y K Pang Jardine Matheson Ltd
2. For the six vacant seats above:
a. The following offer themselves for re-election in accordance with Article 25(c):
Agnes Sui Kuen Chan Ernst & Young Oscar Vee Tsung Chow Chevalier International Holdings Ltd Allen Fung Sun Hung Kai Properties Ltd Aron H Harilela Hari Harilela Ltd Y K Pang Jardine Matheson Ltd
b. The following member offers himself for election in accordance with Article 26 and Bye-Law 4:
Yue Yi Bank of China (Hong Kong) Ltd
3. All the above members seeking re-election or election are eligible under Article 25(c) and Article 26 and Bye-Law 4.
Shirley Yuen CEO
18 April 2016
THE HONG KONG GENERAL CHAMBER OF COMMERCE
ANNUAL GENERAL MEETING
AGENDA ITEM 2: TO CONSIDER AND IF THOUGHT FIT PASS THE PROPOSED RESOLUTION AS SPECIAL RESOLUTION
PROPOSAL TO AMEND ARTICLES OF ASSOCIATION “It was NOTED THAT pursuant to the ordinary resolution passed in the last Annual General Meeting on 18 May 2015, the Secretary has finalized a draft of the Articles incorporating relevant amendments on the retirement of General Committee members and other amendments as considered necessary by the General Committee. It was RESOLVED THAT the following resolution be approved and passed as Special Resolution of the Chamber: THAT the regulations contained in the document attached hereto and marked Appendix be approved and adopted as the new Articles of Association of the Chamber in substitution for and to the entire exclusion of all the existing Memorandum and Articles of Association of the Chamber.”
Shirley Yuen CEO 18 April 2016
Encl.
Appendix: Articles of Association of the Hong Kong General Chamber of Commerce
