ANNUAL GENERAL MEETING OF THE CHAMBER
27 April 2015
All Members are cordially invited to the Annual General Meeting and Cocktail Reception of the Hong Kong General Chamber of Commerce, as follows: Monday, 18 May 2015, 5:00-7:00 pm Room N201 (Expo Drive Entrance), Hong Kong Convention and Exhibition Centre 1 Expo Drive, Wanchai, Hong Kong Cocktail Reception, 5:00-6:00 pm Participation is free of charge for members. There is no need to register in advance. Annual General Meeting, 6:00-7:00 pm Registration for the Meeting will take place during the Reception. Members are asked to register early to avoid congestion.
NOTICE
ANNUAL GENERAL MEETING
Notice is hereby given that the ANNUAL GENERAL MEETING of Members of The Hong Kong General Chamber of Commerce (“the Chamber”) will be held in Room N201, at the Hong Kong Convention and Exhibition Centre, 1 Expo Drive, Wanchai, Hong Kong on:
MONDAY, 18 MAY 2015 AT 6:00 P.M.
The Agenda forthe Meeting is as follows:
- To consider and if thought fit pass the proposed resolutions as Ordinary Resolutions.
- To elect six General Committee members.
- To receive and adopt the Report of the General Committee and the Financial Statements of the Chamber for the year ended 31 December 2014.
- To appoint Auditors and fix their remuneration.
- To consider any further business or motion of which at least fourteen days notice must be given.
Dated 25 April 2015
By order of the General Committee Shirley Yuen CEO
Important Notes
Note 1: Members are reminded that under Article 20 of the Chamber’s Articles of Association, and subject to Article 5, each Full Member is entitled to one vote. Only the authorised representative (i.e. Primary Company Representative) shall have the right to vote. Such authorized representative may be required to provide proof of identity.
Note 2: Pursuant to Article 21A, aMember entitled to attend and vote at the above Meeting is entitled to appoint a proxy to attend and to vote instead of him or her. A proxy need not be a member of the Chamber. A Member wishing to vote by proxy should appoint one and only one proxy. Multiple proxies risk being invalidated in their entirety.
Note 3: Specifically for Agenda Item 2, Members may vote by post with the enclosed Postal Ballot Paper. Note thata postal ballot is a VOTE valid for the matter under Agenda Item 2only. Once cast, a postal ballot cannot be changed, and renders the Member ineligible to vote in person, or by proxy, in relation tothe matter under Agenda Item 2; and renders void any proxy vote such Member might nonetheless give in relation to the matter under Agenda Item 2.
Note 4: To be valid, completed Proxy Form and/or Postal Ballot Paper must be deposited at the address shown on the enclosed Proxy Form and Postal Ballot Paper not later than 1:00 p.m. on Saturday, 16 May 2015.
THE HONG KONG GENERAL CHAMBER OF COMMERCE
ANNUAL GENERAL MEETING
AGENDA ITEM 1: TO CONSIDER AND IF THOUGHT FIT PASS THE PROPOSED RESOLUTIONS AS ORDINARY RESOLUTIONS
PROPOSAL TO AMEND ARTICLES OF ASSOCIATION
"It was NOTED THAT notwithstanding that the internal “Guidelines for General Committee Membership” (Guidelines) were not intended to be hard and fast rules, the General Committee members had thus far taken no issue in following the Guidelines in the nomination and election of the General Committee members, particularly as regards relevant conditions to be met for a person to be eligible as a candidate for election to the General Committee, including that which generally disallows a retiring General Committee member (not being the Chairman, Deputy Chairman or a Vice Chairman) to stand for election to the General Committee for more than 16 years (“16-year threshold”); but of late, certain retiring General Committee members had decided to disregard such conditions, and the General Committee had recommended that relevant amendments be made to the Chamber’s Articles of Association to incorporate, inter alia, the relevant conditions.
It was RESOLVED THAT the following resolutions be approved and passed as Ordinary Resolutions of the Chamber:
THAT the Chamber’s Articles of Association be amended to incorporate, inter alia, relevant conditions to be met for a person to be eligible as a candidate for election to the General Committee, as well as relevant provisions for the deemed retirement of a General Committee member (not being the Chairman, Deputy Chairman or a Vice Chairman for the time being) when he has reached or exceeded the 16-year threshold in office (not counting the period serving as an ex officio) on the General Committee, unless otherwise decided by the General Committee.
THAT the Secretary be and is hereby authorised to deal with the necessary formalities to finalise a draft of the Articles incorporating relevant amendments for consideration and approval by the Members.”
Shirley Yuen CEO 25 April 2015
THE HONG KONG GENERAL CHAMBER OF COMMERCE
ANNUAL GENERAL MEETING
AGENDA ITEM 2: TO ELECT SIX GENERAL COMMITTEE MEMBERS
1. The following six members of the General Committee retire in accordance with Articles 25(a) and 25(b):
Victor Tzar-kuoi Li Cheung Kong (Holdings) Ltd
John R Slosar John Swire & Sons (HK) Ltd
Peter Wong The Hongkong and Shanghai Banking Corporation Ltd
K K Yeung K K Yeung Management Consultants Ltd
Andrew Yuen On Kun Hong Ltd
Betty Yuen CLP Power Hong Kong Ltd
2. For the six vacant seats above:
a. The following offer themselves for re-election in accordance with Article 25(c):
Victor Tzar-kuoi Li Cheung Kong (Holdings) Ltd
John R Slosar John Swire & Sons (HK) Ltd
Peter Wong The Hongkong and Shanghai Banking Corporation Ltd
K K Yeung K K Yeung Management Consultants Ltd
Andrew Yuen On Kun Hong Ltd
Betty Yuen CLP Power Hong Kong Ltd
b. The following offer themselves for election in accordance with Article 26 and Bye-Law 4:
Leland L Sun Pan Asian Mortgage Co Ltd
Edmond Kwok Yin Yue Wo Hing Construction Co Ltd
3. All the above members seeking re-election or election are eligible under Article 25(c) and Article 26 and Bye-Law 4.
Shirley Yuen CEO 25 April 2015
