Annual General Meeting of The Chamber

Members are asked to note that the Chamber’sAnnual General Meeting will take place at 6:00 pm on Tuesday, 19 May 2009 in Room N101 (Expo Drive Entrance), at the Hong Kong Convention and Exhibition Centre, 1 Expo Drive, Wanchai, Hong Kong.  It will be preceded at 5:00 pm by a Cocktail Reception, to which all members are invited.  Registration for the Meeting will take place during the Reception to avoid congestion at 6:00 pm. Members are asked to register early.

The Notices convening the meeting, together with supporting papers and a copy of the Chamber’s Annual Report for 2008, are enclosed.

Annual General Meeting

Item 1 on the agenda is the election of sixGeneral Committee members.  Members may cast their votes by attending in person, by proxy or by postal ballot.  Only the Authorised Representative (i.e. Primary Company Representative)of a member company mayvotein personat the Meeting.  Members may alternatively nominate a proxy to attend and vote instead of them.  A proxy need not be a member of the Chamber.  Or, members may vote by post with the enclosed Postal Ballot Paper.

It is important that members understand a postal ballot is a VOTE.  It is only valid for Item 1.  Once cast, it cannot be changed and renders the member ineligible to vote in person, or by proxy, for Item 1.  A postal ballot also has the effect of cancelling any proxy vote already given for Item 1.

It is also important that members wishing to vote by proxy, should issue one and only one proxy.  Multiple proxies risk being invalidated by the Scrutineer.

IMPORTANT: To be valid, all completed postal ballot papers and proxy forms must be received at the following address not later than 5:30 pm on 18 May 2009:

The CEO The Hong Kong General Chamber of Commerce c/o Ms Joanne Wong PricewaterhouseCoopers Limited 21/F Edinburgh Tower,15 Queen’s Road Central Hong Kong

Alex Fong CEO

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